Saif M

Administrative Assistant - 6 Years of Experience - Near 77082


Administrative Assistant

Education Level:

High School/GED

Will Relocate:



IT Technician and Facilities Administrator • Provided equipment reports in Arabic and English. • Networked with customers and vendors to maintain technical systems within the company. • Installed, maintained, and provided troubleshooting for networking systems • Planned and implemented future IT developments and projects. • Diagnosis of desktop, application, networking and infrastructure issues. • Experience of supporting a wide and varied client base. • Troubleshooting PC’s, laptops. • Administering the IT department’s policies and procedures. • Installation and support of telecommunication equipment. • Maintaining a log of all problems detected and system backups. • Responsible for maintaining backups and for project work such as new builds. • Working closely with software suppliers to resolve operational issues. Accountant Specialist: • Petty Cash Management (Local & On Site Petty Cash) • Special Purpose Cash Account Management • Managing Accounts Payable (Local, Intercompany, Foreign & Project Specific Creditors) • Managing Accounts Receivable (Local, Intercompany, Foreign & Project Specific Debtors) • Intercompany Accounting • Month & Year End Processing • Profit Centre / Cost Centre Review and Reporting • Balance Sheet Reconciliations • Payroll Administrator and Expense Claim Management • Annual Budget & Quarterly Reforecasts Human Resources Administrator • Iraqi Single Entry, Multi Entry/ Exit and Exit visa process in Daily base and distribute • Preparing Visa Invoices and process • Travel Support, Timely and accurate updates of the travel database • Customer Service • Usage of SPOT, EMTS, Microsoft applications (Word, Excel, Outlook, Access) on daily basic • Support HR Manager as well as supporting the entire HR Team, independently and as a team • maintained confidentiality with information received • Developed and implemented policies related to the effective use of personnel within the embassy. • Consulted and networked with other departments in the embassy to ensure organization-wide success. • Implemented and organized all entry and exit visas for foreign employees in the U.S. Embassy • Responsible for filing and delivering vetting packages to the Regional Security Office for all foreign and national employees. Project Controls – Estimator • Update the DD tracker and send to the SME’s. • Verify all received PR’s with the created initial estimate • Remarkable experience in construction estimating for commercial and government projects • Capability to do limited cost work. • Thorough knowledge of construction principles, techniques, materials, and cost estimation fundamental • Ability to prepare comprehensive estimates • Strong interpersonal and communication skills • Reviewed applicable data to compute cost factors and prepare estimates • Evaluated subcontractor and vendor bids • Analyzed completed projects to compare estimated costs to actual costs and determined reasons for any discrepancies • Established and maintained good customer and subcontractor relations Administrative Specialist • for day-to-day operation of general office, including working with vendors for maintenance, office supplies, office equipment, and other office-related services, while keeping within necessary budgets for all office-related services. • Responsibilities include but not limited to employee relations, payroll Specialist, and database management, ensuring compliance of all legal and government reporting and policies. • Monitor personnel hiring and terminations and ensure accuracy of data input and systems access for associates and administer HR tracking system for new hires and terminations. • Maintains employee confidence and protects operations. • Assisted management with staffing and recruitment processes; administered pre-employment test, screened resumes, scheduled interviews, employment verifications, Processed personnel actions that included salary adjustments, merit increases, transfers, leave of absence. • Coordinates Safety Committee and Product Quality issues • Create the materials requisition for the construction and carpentry ACL’s, UCO’s, SOR’s • Tracking all the approved Materials purchasing. Skills and Experience • Excellent speaking, reading, and writing skills in both English and Arabic • Trained in Ethics and Security Awareness • Extremely trustworthy and careful individual with strategic skills and cross-cultural experience • STEAM Maximo (Strategic Tactical Enterprise Asset) • EMTS (Employee Management Tracking System) • Database entry • Microsoft Office (Word, Excel, Power Point, limited on Access) • Worker development program (Management Course) Graduate2013 • O’SHA Safety Training • Excellent typing up to 40 WPM Education 1999 – 2002 2012 – 2014 Electronics Trading School Management Course