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RssExecutive Assistant

Jennifer L. McManus 2659 Route 55 Poughquag, NY 12570 Cell: 845 206 5480 Over ten years experience within Investment Banking Research, in all global publishing environments. In an Executive Assistant role, explored and implemented new ways to meet external client needs in a rapidly changing environment as well as evaluating internal publishing process to streamline systems while reducing costs by 50% annually (2001-2003). Dedicated and reliable with an ability to think quickly and multi-task. Career:2003 – Present Freelance Work – London, UK/New York, US· Freelanced/temped as a Career-Consultant, Executive Assistant to Managing Directors and SVPs, Recruiter and Business Analyst (London and New York).· Attended introductory courses in Organizational Psychology at Birkbeck University (London). 1998 – 2003 UBS AGExecutive Assistant to the Global Head of Publishing (London, UK)· Liaised between management and global publishing staff in regards to department needs (ie, evaluating of various department and regional staffing, redundancy issues, recruitment/interviewing, setting initial training and handling daily departmental needs). · Organized conference calls and meeting rooms ranging from global to regional divisions, which included creating/distributing both agenda and meeting minutes.· Maintained the global publishing data for weekly meetings: YTD Budget, Operational Efficiency Measures, headcount/role evaluations and cost cutting/saving analysis.· Global Product Review 2001 and 2002: Collected and evaluated all regional/global operational data for analysis, recommendation and presentation.· Researched, interviewed and worked with survey company to redesign global products; including internal meetings with various management heads to ensure all client needs were achieved.· Produced monthly evaluation of global publishing workflow detailing areas needing specialized recruitment and excess headcount.· Proactively initiated cost-saving solutions that reduced the Global Publishing Budget from US$46mm in 2001 to US$20mm in 2002. Head of Research Distribution for the Americas (New York, US)· Managed extensive growth within department: Responsible for hiring four subordinates and directing their initial training, set short- and long-term objectives, map educational needs and encouraged input/suggestions.· Led staff and internal systems through merger with Paine Webber in 2001.· Chaired meetings and presentations with all levels of management as well as clients. · Globally coordinated with Analysts, Special Events and Corporate Finance all US conference materials (ie, invitations, reports) for over 50 conferences.· Expanded team support from US/LatAm Equity to the following departments and regions: Convertibles, Derivatives, Economics, Fixed Income, High Yield and Australian Equities. Jennifer L. McManus – Page 2 Career (Con’t): UBS Warburg/New York, New YorkEditor· Edited online various US and Latin American research reports for Equity research.· Managed weekly editorial meetings and updated management on department's progress. 1997 – 1998 J.P. Morgan Securities, Inc./New York, New YorkEditor· Equity and Convertibles Editor.· While acting as night editor, supported staff by processing last-minute reports. 1996 – 1997 Gruntal & Company, Inc./New York, New YorkJunior Editor · Equity and Fixed Income Editor.· Responsible for hiring, training and managing department’s desktop staff. 1993 – 1995 Beyer Blinder Belle, Architects/New York, New YorkPreservation Planner and Architectural Historian· Head Preservation Planner for restoration of Grand Central Terminal – 1993 to 1995.· Prepared for presentations, arranged team/client site-visits and scheduled/conducted project meetings. Professional Training: · Strategies for Influencing and Persuasion, Professional Business Skills, Essential Management Practices, Leadership in a Global Organization, Creating Presentations in Word and PowerPoint. Academic History:1991 – 1993 Roger Williams University/Bristol, Rhode Island· BS (Honors) Historical Preservation; Minor in Architecture. Alpha Chi Honour Society. 1989 – 1991 Syracuse University/Syracuse, New York· School of Architecture. Computer Skills: · Advanced working knowledge of Internet and MS Office applications, including Powerpoint, Visio and Outlook.

Executive Assistant

Thornwood, NY

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Clerical & Administrative


Executive Assistant

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Thornwood, NY