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RssExecutive Assistant and General Office Manager with over six years experience.

I am open to all opportunities that provides stability. I would love to work an environment that allows me to use creativity and independence as well as feeling fulfilled at the end of the day.

Executive Assistant

Jamaica, NY

About Me

Industry:

Clerical & Administrative

Occupation:

Executive Assistant

Ideal Companies:

Any established and stable company.
 

Education level:

Certification

Will Relocate:

No

Location:

Jamaica, NY

Work Experiences

1/2003 - Present

(private)

Executive

  • – Directly assisted Vice President and provided administrative support to senior-level executives. – Managed executives’ schedules, meetings, conference calls, reservations, coordinated cost-effective domestic and international travel, visas, lodging arrangements, and prepared detailed itineraries. – Drafted letters, speeches, memorandums, and prepared presentations for Co-Founder/Advisory Director. – Transcribed conference meeting minutes. – Prepared and analyzed portfolio stock holdings performance reports, spreadsheets, and technical charts. – Voted financial proxies for client accounts before deadline. – General Office Duties – Answered multi-phone system, screened and distributed mail, email and fax correspondence, ordered supplies, prepared and submitted invoices and financial statements, maintained office organization, multi-task and prioritize activities in a fast paced environment, purged files to cut office clutter and retrieve information efficiently, greeted and assisted visitors. – Negotiated contracts with vendors for cost savings and maintained warranties and service agreements. – IT Support – Installed network and software upgrades. – Managed office while Vice President traveled on a monthly basis.

5/2002 - 1/2003

Jaisan

Entry Level

  • – Applied extensive research to gather information to show burden of proof imposed by courts to secure favorable decisions for clients (heirs) on international and domestic unclaimed estate assets. – Prepared genealogical charts and legal tables for clients and state courts. – Handled data-entry of client and bank information. Maintained contact with clients through follow-up calls and letters, addressing concerns, and keeping all relevant information up-to-date and accurate. – Drafted and expedited legal documents, briefs, affidavits and letters to state courts and banks to facilitate proper filing, requests, and submission.

9/2000 - 5/2002

Law Offices of Lourdes P. Gomez

Entry Level

  • – Full administrative and secretarial functions – Answered heavy phone lines. Handled client intake, billing, office account, and expenses. Scheduled business meetings. Arranged business and personal travel. Implemented manual and electronic filing system. – Drafted letters and prepared legal forms to send to the Immigration Department (USCIS) for Temporary Work Visas, Permanent Residency, I-9 Audits, and Extensions. Followed up with USCIS for status on pending client cases.

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