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RssOffice Manager/Executive Assistant

I am currently seeking a position that values good work ethic and appreciates the hard work and effort; I put forth in performing my duties. I prefer a full-time, 40 per hour work week. If overtime is neccessary pay compensation or comp time is necessary.

Executive Assistant

San Antonio, TX

About Me

Industry:

Clerical & Administrative

Occupation:

Executive Assistant

Ideal Companies:

Booz Allen Hamilton, Northrop Grumann, Akima, and Raytheon
 

Education level:

Associate

Will Relocate:

No

Location:

San Antonio, TX

Work Experiences

7/2008 - Present

(private)

Manager

  • •Provides immediate administrative support to Program Manager and his management staff. •Responsible for assisting with the preparation of monthly operational reporting requirements to the government. •Schedules appointments, meetings, teleconferences, and travel arrangements for the Program Manager and program management staff. •Serves as the timekeeping coordinator for 21 sites consisting of 110 personnel. •Maintains meeting minutes and action items for formal and informal reviews with the government and LSI senior management. •Prepares routine and non-routine correspondence, reports, and materials for publications and presentations for executive level management. •Prepares and delivers oral presentations such as briefings, and training sessions. •Tracks, compiles, and reports individual and unit deployment statistics.

10/2006 - 7/2008

AKIMA Intra-Data, LLC

Manager

  • •Provided direct support to corporate Human Resources Department in various areas such as employee relations, recruitment and staffing, training and development, benefits and compensation, policy and procedure compliance, organizational development, and other corporate initiatives. •Served as the Lawton / Fort Sill, OK employee benefits coordinator by ensuring all administrative functions such as payroll, insurance entitlements, time keeping and identification badge photographs were processed for all newly hired employees. •Briefed newly hired employees on company rules and policies. •Prepared and submitted all requests for personnel actions and maintains a suspense log using Microsoft Excel.

12/2005 - 6/2006

U.S. Army

Manager

  • •Determined training needs for five employees and arranged for its accomplishments, set performance standards and made formal appraisals of personnel work performance.

12/2004 - 12/2005

U.S. Army

Manager

  • •Scheduled the work and trained four newly assigned employees on compiling Personnel Statistics Accountability Reports and directorate operations, resulting in 100% accuracy. •Planned and organized numerous presentations of special events for up to 300 people including menu planning and preparation, seating arrangements and ordering supplies. •Prepared correspondence and presentations sent to internal and external contacts, coordinates daily schedules and calendar of meetings.

2/2003 - 11/2004

U.S. Army

Manager

  • •Provided executive level support to senior level management with a demonstrated ability to improvise, improve procedures and meet demanding deadlines. • Developed a manual for office procedures, resulting in standardized operations while supervising three assigned personnel. •Appointed central coordinator for U.S. Army Garrison enlisted members dealing primarily with awards, performance evaluations, leaves, passes, rosters, schools, supplies, travel coordination and TDY orders utilizing DTS.

3/2001 - 2/2003

U.S. Army

Manager

  • •Observed the work progress to anticipate and resolve problems of eight employees, reassigned personnel within the section, supervised, and coordinated work among other supervisors to maintain work progress and to meet schedules. •Volunteered and expertly responsible for coordinating, updating, and implementing the Staff General Secretaries action log database, resulting in faster turn around of all incoming and outgoing correspondence.

2/1998 - 2/2001

U.S. Army

Entry Level

  • • Processed and distributed over $500,000 in financial aide to service members and their families. • Commended for meticulous attention to detail resulting in the recovery of over $40,000 of embezzled funds. • Set up, reorganized and maintained alphabetical, numerical, and confidential records filing systems for correspondence, and billing. Reduced missing files by over 50% by instituting a tracking system

Education