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RssExecutive Administrative Assistant

Looking for a full time position in a fast-paced, objective oriented environment as an executive administrative assistant or office project coordinator.

Executive Secretary

Jacksonville, FL

About Me


Clerical & Administrative


Executive Secretary


I take pride in my work and take the initiative to be one step ahead. I have helped implement cost-saving office procedures to minimize overhead expenses as well as primary contact databases to assist fellow co-workers in streamlining their work initiatives.

Education level:

High School/GED

Will Relocate:



Jacksonville, FL

Work Experiences

3/2007 - Present


Individual Contributor

  • Provide direct support and assistance to Project Managers of multiple hotel projects being constructed through services provided by Omega. Direct job responsibilities included, but were not limited to: Coded and processed monthly invoices for billing to bank; kept track up budgets; created and maintained logs for construction drawings from architects, subcontractor submittals, subcontracts, purchase orders, primary contacts; monthly billing requests and payments. Obtained monthly lien releases for bank; generated monthly progress reports to project owners; maintained project files. Also provided support and assistance in various faculties to Executive branch as well all coworkers in other departments. Did not limited myself to do only what my job description called for.

1/2006 - 3/2007

Xerographic Supply & Equipment, Inc.

Individual Contributor

  • Provided support in all aspects of sales and maintenance of high end office printers, copiers and wide format machines. Job duties included, but were not limited to: Managed small personnel of small office to make sure daily tasks were being completed properly; Processing monthly billing statements for maintenance contracts; Scheduled and Dispatched maintenance technicians on a daily basis; Ordered, received and returned all replacement parts from manufacturers; File reimbursement requests to manufacturers for repairs completed; provided customer service and placed daily orders for office supplies and replacement cartridges for customer machines as requested; provided daily support for any other aspect of job as requested.

5/2005 - 12/2005

Picacho Hills Country Club

Individual Contributor

  • Provided daily support for business office of high end golf course Country Club; Provided customer service; Daily tours for prospective members; Processed daily receipts and reconciled reports from the different departments with sales; Generated monthly billing statements to members; Processed monthly payments from members; Assisted in generating and sending out monthly newsletter to all members and potential members; Assisted in various daily tasks as requested

8/2003 - 11/2005

Mesilla Valley Maze

Individual Contributor

  • Seasonal part-time position; Provided administrative support to Owner before, during and after season with various daily tasks; Solicited Schools with educational fieldtrip information via mail and e-mail; Scheduled fieldtrips for schools, birthday parties, company events; Directed schools/classes through fieldtrip rotation once arrived; Supervised employees at different stations; throughout the premises; Calculated timecards for payroll; Assisted in the set-up before opening and takedown at the end of the season

7/2003 - 5/2005

Manpower Staffing

Entry Level

2/2002 - 5/2003

New Mexico Catalog

Entry Level

  • Provided administrative support for national specialty catalog company; Basic office operations: answering phones, customers service, filing, etc.; Placed and processed orders for customers; Packed and shipped customer orders; Processed order payments; Generated pictures and text for new catalogs distributed quarterly; Assisted in various daily tasks as requested