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Cynthia d

Executive Assistant - 17 Years of Experience - Metro Atlanta, Georgia

Occupation:

Administrative Assistant

Location:

Atlanta, GA

Education Level:

Associate

Will Relocate:

No

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Top-notch assistant with over 17 years of experience in providing administrative support to C-level executives. Highly proficient in computer and word processing skills. Reliable and responsible with a positive attitude and strong work ethic. Possess the highest degree of integrity with a stellar record of maintaining confidentiality.

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SCHOOL MAJOR YEAR DEGREE

St Lawrence College Political Science and History 2000 Associate Degree
St Lawrence High School Economics 1998 High School/GED Degree
St Xavier Business Courses 1998 Trade School Degree
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Highlights:

Microsoft Office, 2019. I showed them networking tools, data types, functions, editing tools, and various icons on the ribbon that shows how flexible it was to use.

Companies I like:

Amazon, Google, Ebay

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Supported departments Historic Preservation, Studio Science, and Interior Design. Assisted Principals and Project Managers in routine activities for ensuring smooth execution and timely completion of projects. Organized conference calls for clients via satellite with other offices by utilizing Lync, Go-to-Meeting. Managed expenses accounts for many people and verified them with their American Express cards. Greeted incoming visitors with a warm, welcoming smile, answering and directing phone calls to corresponding departments for further processing, while managing a switchboard simultaneously. Prepared and evaluated project proposals for delivery to their bidders. Played an active role in the planning and execution of (10-15) projects worth approximately $200M or less than $100,000 while overseeing accounts payable along with all pay apps, invoices, and change orders. Ensured continuity of working procedures by examining studio supplies, preparing project documents and drawings, and maintaining detailed records. Optimized skill set regarding RFP bidding and management; oversaw all facets of contracts from the Owner, MEP, Civil, and Structural after securing projects. Facilitated in saving time and money by creating and evaluating specifications through the BSD spec link. Managed expense accounts for the President/Principal/Directors/Project Managers. Managed conference calls for clients, offices of the organization via satellite by utilizing Skype, Lynch, Go-to-Meeting for projects. Managed and Scheduled Outlook Calendar-Scheduled, updated and accepted meeting calendars for various department heads (delegated to me by the Principal/Project Manager), and to coincide it with other people in the organization to implement a plan before a project would commence as well as thorough out the entirety of the projects. Travel: Flight arrangements, hotel and car reservations for President/Principal/Clients, and other people when travel was required. Contributed to meeting targeted department goals by ordering required stationery and maintaining merchandise display according to customer demand. Promoted an organized checkout area by enforcing applicable rules and regulations. Managed cash flow while developing comprehensive knowledge and skills regarding credit and register management. Built a relationships of trust through open and interactive communication with clients. Deliver hands-on support in overseeing day-to-day activities to multiple C-Level personnel, including President, Principal, Architects, and Engineers. Recruit potential candidates by evaluating employment eligibility through E-verify and record their personal information into an internal system for future use. Manage project controls, such as RFIs and submittals, and maintain detailed records with accuracy and confidentiality. Increase operational efficiency by receiving and cataloging all inbound and outgoing mail. Participated in attracting and retaining talented candidates by describing valuable benefits to the employees. Maintained employee’s vacation records and working hours, as well as adjusted payroll and all benefit information after each employee termination to maintain accuracy and integrity. Applied and Renewed licenses for the company in various states. Have professional engineer sign, date and seal (a) All final plans, prints, specifications, reports, or other documents prepared, or issued by the licensee, filed for public record; (b) All final documents provided to owner or owner’s representative. Stayed on top of all license validity and kept them up-to-date. Minimized discrepancies via verifying all accounts payable and receivable before VCP&A payments submission.
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