Executive Secretary - 15 Years of Experience - Near 19801


Executive Secretary


Wilmington, DE

Education Level:

Some College Units Completed

Will Relocate:



Professional Summary: Professional, motivated, energetic reliable administrative professional, provide support to C-level, directors, department heads executives functional teams and executive staff assistant. Military and corporate industry experience includes: administrative assistant to the Under Secretary of Defense for Business Transformation in Iraq division liaison travel logistics expertise within the Continental United States (CONUS)/Outside the Continental United States (OCONUS) process reimbursements prepare PowerPoint presentations manage multiple calendars proof read documents event planning draft correspondence and facilitate meetings and training. G0AL: Work in an environment where a company/corporation/agency is socially conscience and responsible to the immediate community as well as their global initiatives. One that inspires and employs capable mission oriented personnel provides training camaraderie is encouraged upward mobility and a culture of transparency license /Certification: Certified Life Coach/Certified Literacy Tutor w/Wilmington, DE Some College - Strayer University Accomplishments: trusted to manage the operation of a classified suite/SCIF when clients are on travel, vacation, or in the office * Prepare invitational travel orders for government personnel and for those who travel at the pleasure of the US Government including coordinating logistics and travel vouchers * Plan meetings secure venue, invitations, agendas, and support personnel as well * Record and distribute meeting minutes * Edit written material for accuracy, format and arrangement prior to submission for signature by senior leadership * Received a letter of appreciation for assisting with the physical move our division to a new work location ensuring that all matter of classified and secure material and equipment were moved properly and within regulation. Move was coordinated in conjunction with the ASPR Security Specialist and the Department of Homeland Security * Division liaison in the absence of Federal employee and the Director\. Community Volunteer/Project * Certified Adult Literacy Volunteer - St. Mary's County, Maryland Science Application International Corporation (SAIC) - Department of Treasury, Washington, DC Office of emergency preparedness (OEP) 06/2007 to DEC 2010 Senior Executive Assistant/Office Administrator This position was exceptionally interesting because it dealt with a new focus on the preparation of the government and its people for unexpected disaster. After September 9/11, this office was established to manage continuity within the government to be able to function as a full-bodied government - astounding. Within 5 years this Departmental Office (DO) had begun to solidify continued government service functions. * On/Off boarding of Treasury Personnel using the web-based Human Resource Tool, Employee Entrance and Exit System (EEE) to add, transfer, and remove personnel from employment. * Facilitated staff meetings: using ice-breakers and article s of interest relevant to communicating with coworkers * Utilize MS Outlook to manage the Director/Deputy Director calendars * Draft official correspondence for signature by the Assistant Secretary for Management and Chief Financial Officer (ASM/CIO) on behalf of the Director * Reviewed and finalized correspondence for the ASM/CIO for signature by the Secretary of Treasury * Review correspondence for tone, format, punctuation, spelling, grammar, clarity and consistency. * Updated department directives and notices * Authorized, as a contractor, by the department to maintain the Treasury Portal Team Work space * Manned a department booth during National Preparedness Month specific to personal preparedness - a yearly outreach program to inform employees and agencies how to prepare for emergencies at home and within the National Capital Region (NCR). * Office Coordinator for conference rooms, arrangements for speakers, and facilitators and road show events * Processed requisitions in the government PRISM system web based program Inter Agency Agreements (IAA's) payable agreements with vendors and review requisition request to ensure they meet procurement standards/submission guidelines * Timekeeper - introduced the team to Treasury's web-based time and attendance: WebTA - self accountability and submission of time and attendance. Resolved pay issues and used the expertise of the Department of Public Debt * Government Travel: knowledgeable in the use of GovTrip and Defense Travel System (DTS), based on department funding accepted or rejected travel request provided employee training examiner for all travel authorizations voucher verifications prior to submission for approval in conjunction with the Joint Federal Travel Regulation (JFTR). Prepare invitational travel orders for Treasury Interns and supported another DO with invitational travel orders for individuals regarding interviews and speakers. This can entail: orders, lodging, ground transportation, and reimbursements * Actively participated in 2 national level exercises Eagle Horizon assisted the Secret Service in the verification of participants in an exercise at the Whitehouse - that included Cabinet Members and high ranking military officials * Developed Excel document for tracking internal/external department deliverables * Recorded and distributed minutes for the Monthly Emergency Coordinator Meeting (EC), weekly Staff meeting, and the Pandemic Emergency Management Team (PMET). Developed an Inter-Active Customer Service Feedback form for statistical and analytical data collection, providing information regarding effectiveness of materials presented during the monthly EC meetings * Using the US Secret Service Access Center (TAC) system, individuals were cleared for access to the Main Department of Treasury Building for visitation * Participant in the OEP's yearly Team Building Events * Trained additional internal secretarial staff in the use of MS 2007, and various office equipment.


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(Confidential) Executive Assistant To The Department Head / - Present



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