Deborah M

Executive Assistant - 20 Years of Experience - Near 60051


Executive Assistant

Education Level:

High School/GED

Will Relocate:



Summary: Executive Assistant who is skilled at multi-tasking and maintaining a strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs. Sedgebrook, Inc. 800 Audubon Way Lincolnshire, IL 60069 (847) 876-2100 Executive Assistant: 03/05 to 04/17 * Answer and screen all incoming calls and take messages for the Executive Director. * Liaison between Executive Director, personnel, vendors, board members, residents and their families. Address and resolve any issues as appropriate with minimal direction from the Executive Director. * Manage the calendar of the Executive Director, scheduling meetings and conferences internal/external with ATV equipment and refreshments as needed. * Maintained detailed administrative and procedural processes to improve accuracy and efficiency. * Coordinate travel itineraries including air, ground transportation and hotel accommodations. * Prepare letters, memos, emails, PowerPoint presentations, organizational charts, phone lists and mass mailings. * Procure office supplies, equipment and service needs for all departments. * Maintain files and prepare reports such as weekly and monthly Census Reports, profiles on Vision, Full Count, C3-Linc and the budget activity of each department. * Maintain Executive staff attendance records. * Supervise and support the Communication Specialists at the front desk of the community. * Create a Latch report and maintain information on SwiftReach database for Security. * Create ID badges for residents to access the community. WMS Gaming, Inc. 800 S. Northpoint Blvd. Waukegan, IL 60085 (847) 785-3000 IT Help Desk/Desktop Technician: 08/98 to 01/05 * Created Remedy/Oracle work tickets and modified/created user profiles, passwords, unlocked/reopened orders PO's and part numbers and setup special access profiles on the AS400 Database. * Maintained the MRC Database/AS400 Database. * Created Inventory reports for the Manufacturing Department, and General Ledger information for the Finance Department. * Supported WMS Gaming Company locally and as well as the remote sites, Atlantic City, Kansas City, Las Vegas, Reno and our International sites in the UK and Barcelona Spain.. * Imaged or re-imaged PC's. Configured users on PCs. Installed hardware or software on the PCs. Set up workstations, installed printers and drivers, if needed. Installed Windows updates, or virus updates. Performed Department moves, and companywide software installs. Northrop Grumman Corporation 600 Hicks Rd. Rolling Meadows, IL 60008 (847) 259-9600 Administrative Secretary: 09/91 to 08/98 * Assistant to Business Operations, Director of IR Products Business Operations and the Director of Total Quality. I oversaw the day-to-day activities of the support staff. * Composed, edits and type's letters, reports, memoranda, view graphs, extensive graphics often to a technical and/or confidential nature. * Performed and directed the activities required for the analysis and interpretation of budgets, capital expenditures, man power analysis, and proposals, disbursements and personnel issues. * Organized and expedited flow of work through Director's office. * Scheduled appointments, business itineraries, and screened mail and telephone calls, coordinates arrangements for training sessions, meetings and conferences onsite and offsite locations. * Made travel arrangements domestic and foreign. Assists visitors foreign and domestic with travel arrangements and administrative duties while visiting our facility. * Maintained budget for the organization, and kept extensive account of all expense records. * Held a Clearance. William Rainey Harper College 1200 W. Algonquin Rd. Palatine, IL 60067 (847) 925-6000 Administrative Secretary: 09/90 to 09/91 * Assistant to Supervisor of the Weekend College. * Composed, edited, and typed correspondence, reports and view-graphs. * Assisted teachers with audio/visual equipment, and any other administrative work. * Arranged meetings, seminars and appointments. * Prepared a database to track the students in the Weekend College for statistics and for bulk mailings. * Assisted students on phone and in person with questions on courses and how and where to register. United Technology Pratt and Whitney 17900 Beeline Highway West Palm Beach, FL 33402 (561) 775-2000 Administrative Secretary: 08/89 to 08/90 * Assistant to Program Manager, three Operations Engineers and five Foremen. * Composed, edit, and typed correspondence and reports. * Answered phones, screened calls, assisted visitors with their travel arrangements, and administrative issues while visiting our office. * Ordered office supplies and maintained department's capital budget. Northrop Corporation 600 Hicks Rd. Rolling Meadows, IL 60008 (847) 259-9600 Administrative Secretary: 04/87 to 08/89 * Assistant to several Subcontract Administrator Seniors, two Managers, eight Buyers, and two Purchasing Agents. * Typed purchase orders, requisitions, memos, reports and Non-Material reports. * Made travel arrangements foreign and domestic. * Maintained extensive files on purchase orders and correspondence. * Answered telephones and screened calls. * Ordered office supplies and sorted, distributed mail. * Maintained log for disbursement authorizations, and also created a database to track capital budget for the organization.