Diane O

Assistant to Controller/Accounts Payable/Receiveable Manager




Morgantown, PA

Education Level:

High School/GED

Will Relocate:



DIANE E. O’BRIEN 22 Miller Road Morgantown, PA 19543 • (cell) 516.457.3094 •(home) 610-913-1557 ASSISTANT TO CONTROLLER/ADMINISTRATIVE/ ACCOUNTS PAYABLE/RECEIVABLE MANAGER Fiscal Management • Policy & Procedure Improvements • Cost Reductions Analytical and detail-oriented Accounts Payable / Receivable Manager with progressive career overseeing efficient accounting, financial, and business functions that effectively support bottom-line growth for automotive dealership with multiple entities. Offer strong leadership, problem solving, and organizational skills with the ability to coordinate multiple projects and achieve timely and accurate results in deadline-driven environments. Excellent communication and interpersonal skills; maintain productive working relationships and cultivate trust and rapport with diverse individuals spanning all organizational levels. CORE COMPETENCIES • Audit Preparation • Vendor Management • Financial Statements • Financial Analysis • Cash Management • Report Management • Operations Restructuring • Continuous Improvements • Staff Training/Development PROFESSIONAL EXPERIENCE ATLANTIC AUTO MALL – West Islip, NY Feb 2002-May 2007 Assistant to Controller – Accounts Payable/Receivable Manager Oversee accounts payable and receivable functions to support efficient financial management and cost controls for established, high-end automotive dealership comprised of 4 in-house dealerships with 300 employees and 15 outside affiliate dealerships. Manage accounts payable/receivable functions for all dealerships and coordinate reoccurring monthly charge expenses between the dealerships. Balance funds for each dealership with 100% accuracy and without a monthly balance forward. Collaborate daily with CFO and Controller, General Manager, Service Manager and Parts Manager providing accurate and timely reports and fulfilling financial information requests. Coordinate all activity related to processing, analyzing, and filing invoices; ensure the correct department charges or credits each month and verify the overall accuracy of information. Manage strong relationships with vendors to minimize the escalation of issues and ensure data timeliness and accuracy, including vendor 1099 forms. Prepare for and support annual outside audit and maintain recommended procedures throughout the year. Track expenditures and submit recommendations for improved cost controls. Administer training and oversee daily performance of accounting staff members. Key Achievements: ? Regularly develop and implement streamlined policies and procedures that result in cost reductions, bottom-line growth, and enhance overall operational efficiency, including refinement of purchase order procedure for vendors that supports 100% bill processing accuracy. ? Month end, quarterly and annual Financial Analysis along with Financial Statements for three in-house dealerships along with 15 outside dealerships. ? Consistently achieve 100% accuracy for month-to-month ending balances for all 15 stores, as well as during annual outside audit. ? Analyzed various expenses and presented suggestions, which were accepted, to improve cost controls; reduced office phone expenses by 50% and cell phone expenses by 30%. BEST IMPRESSIONS DISTRIBUTORSHIP – Hicksville, NY 1996-2003 VIP Manager/Independent Representative/Tupperware Served in hands-on leadership role cultivating and supporting a unit of sales representatives and managers through continuous training and motivation. Developed and conducted customized sales presentations/demonstrations to groups of customers in home and retail settings. Utilized consultative selling strategies to serve the unique needs of customers. Maintained and expanded customer base through pursuit of leads and establishment of appointments. Collaborated with fellow managers to develop and administer ongoing training classes, new representative orientation, and various workshops in the areas of sales/customer service techniques, product knowledge, and team building. Maintained accounting system, generated computerized reports, and tracked activity related to customers, consultants, orders, and inventory. Key Achievements: ? Regularly took initiative to create and execute strategies to promote an established product brand; implemented cooking demonstrations that led to a 25% increase in unit sales. ? Achieved rapid and consistent advancements during career, beginning as representative and earning promotion to Senior Executive Manager in less than 6 months and VIP Manager in 12 months; led growing unit that generated a minimum of $120,000.00 in annual Unit sales and ranked monthly as one of the Top 3 Units of the Distributorship as well as consistently achieving a minimum of $60,000.00 in personal annual sales and ranking in the Top 2 monthly Manager. Promoted 3+ Consultants to Management positions annually from my Unit. Earning all awards from Company based on achieving Sales and Manager Promotion expectations. ? Successfully trained more than 300+ representatives/managers during career; selected to conduct formal new product demonstrations and training at Tupperware company conventions. ? Created and implemented several systems and strategies that drove organized and efficient daily business operations and revenue growth, including filing system that improved sales/follow-up techniques, as well as methods for tracking team/individual progress. *** ADDITIONAL EXPERIENCE *** Gained versatile administrative management skills and experience in earlier roles with specialized focus in purchasing, inventory control, sales/marketing assistance, customer service, contract negotiations, and a variety of daily operations functions. EDUCATIONAL BACKGROUND Business Administration Suffolk County Community College – Brentwood, NY Certified Travel Agent Career Travel Institute of New York Certification COMPUTER PROFICIENCIES MS Word, Excel, • Windows OS • Word Perfect • Typing 60+ WPM Adding Machine Reynolds & Reynolds Automotive Operating System




Companies I like:

Automotive Industry